As you start to complete work on your thesis and get formatting approval from the UDTS office, you also need to prepare your thesis for submission.
The largest part of that preparation is the signature collection process.
To begin the signature collection process, you need signature pages. So, print your properly formatted signature page(s). If you are submitting two hard copies of your thesis, you need two signature pages. If you are submitting one hard copy of your thesis and one electronic copy, you need only one signature page. It is always a good idea to print an extra signature page.
Once you have the appropriate number of signatures pages printed, it is time to start collecting signatures.
You can collect signatures in one of two ways.
- take your signatures pages around to your committee members and collect their signatures
- leave your signature pages with the graduate programs manager and send an email to all your committee members asking them to stop by the graduate programs manager's desk to sign
A few things to remember when you are collecting signatures:
- Faculty members must sign your signatures pages. Email approval and by proxy signatures are not allowed.
- Signatures may be difficult to collect in summer months as many faculty are not on campus or live elsewhere during the summer months. It is best to plan to complete your thesis in the fall or spring.
- If you have a faculty member on your committee who does not live in the immediate area, it is your responsibility to collect his/her signature. This may require mailing signature sheets out to a faculty member. Please plan accordingly and allow enough time to collect signatures.
- All signatures must be in black ink. There are no exceptions.
After all your committee members have signed your signature pages, you need to collect the department chair's signature. If the department chair has posted in-office signing hours, you should plan to come to the office to collect her signature. If the department chair has not posted signing hours, you should send an email and request an appointment to collect her signature.
Debra Lattanzi Shutika
A few things to remember when you are collecting the department chair's signature:
- Unless open in-office signing hours are posted, you need an appointment to collect the department chair's signature
- The department chair's office in the Robinson A, Room 473— just around the corner when you enter the main department office (Robinson A, Room 487)
- Bring all copies of your thesis and all supporting documents when you come to collect the department chair's signature
When you are asked to bring all copies of your thesis and all supporting documents, what does that mean?
You have two options: 1) Two hard copies of your properly formatted thesis printed on 100% cotton paper, two copies of your properly formatted signature page printed on 100% cotton paper, a transmittal sheet signed by someone in the UDTS office approving your formatting -OR- 2) one hard copy of your properly formatted thesis printed on 100% cotton paper, one copy of your properly formatted signature page printed on 100% cotton paper, a transmittal sheet signed by someone in the UDTS office approving your formatting, one .pdf version of your thesis on CD (one file entire document and one file abstract only), a completed MARS agreement form, and a completed electronic submission form.
After the department chair has signed your signature pages, you need to collect one more signature from the CHSS Associate Dean Graduate Academic Affairs. You must send an email to Susan Turriziani to set up an appointment to collect the dean's signature.
CHSS Academic Affairs:
A few things to remember when you are collecting the dean's signature:
- The dean will only sign once everyone else has signed your signature sheets. There are no exceptions to this rule.
- Once you have obtained the signatures of your committee and departmental administrators, bring the CD containing your PDF, your signed signature sheet, and all accompanying paperwork (transmittal sheet, Embargo Request Form, ETD Submission Form) to the CHSS Office of Graduate Academic Affairs (D217 Mason Hall).
After the dean has signed your signature pages you need to walk your thesis and all supporting documents to Fenwick Library and submit it for credit and for binding.
A few things to remember when you submit your thesis to the UDTS office:
- The UDTS office is located in 2005 Fenwick Library.
- There is sometimes a line outside the office when you arrive to drop off your thesis. Please be patient as that office processes many students' dissertations and theses. You should wait outside the office until it is your turn.
- If you are not able to submit your thesis by the deadline at 5pm, it will not be counted as complete during that semester of study.
Congratulations! After all that work, you have completed your thesis. Once it is submitted to Fenwick Library, you are done.